Stop firefighting technology problems and start fixing the root causes. We help sport and recreation organizations zoom out, assess their complete technology ecosystem, and build a clear roadmap that turns chaos into clarity—so you can finally make technology decisions with confidence.
You're stuck troubleshooting daily technology issues—moving data between systems, managing a dozen different tools, answering questions you can't quickly answer. No one has the time or expertise to zoom out and fix the root causes.
Staff spend hours manually moving data from recreation software to Excel, searching through shared drives for documents, and logging into 8+ systems daily just to do their jobs.
Information lives in disconnected systems. Simple questions like "What's our facility utilization rate?" or "Which programs are profitable?" require days of manual work to answer.
You're paying for tools you don't use, missing features in tools you have, and making technology decisions based on guesswork instead of strategy.
These are the real situations that bring sport and recreation leaders to Strategic Technology Solutions.
A regional sport organization was using Xplor for registrations, Excel for financial tracking, shared drives for documents, email for staff communication, and paper forms for facility inspections.
Staff spent 10+ hours per week manually moving data between systems. No one could answer basic questions like "What's our facility utilization rate?" or "Which programs are profitable?" without days of manual work.
They needed someone to zoom out, map their complete technology ecosystem, and design a system where the right tools handled the right jobs.
A municipal recreation department had 15 different software tools, each purchased to solve a specific problem. The result? Staff logged into 8 different systems daily, passwords were a nightmare, data lived in silos, and reporting was impossible.
Leadership wanted KPI dashboards but had no idea where to start. They were paying for redundant tools and still couldn't get the information they needed.
They needed a strategic assessment to identify what they actually needed, where tools overlapped, and how to integrate systems that should work together.
A provincial sport organization paid for Microsoft 365 but only used Outlook and Word. Meanwhile, they were paying for 3 other SaaS tools that M365 could handle—project management, forms and surveys, and file sharing.
They were also manually tracking strategic goals in PowerPoint slides that never got updated. No one knew what M365 could actually do for them.
They needed a technology audit to uncover what they already had access to, eliminate redundant costs, and design an M365 architecture tailored to sport and recreation operations.
A growing recreation organization was adding new programs, hiring staff, and expanding to multiple locations. Their current systems worked when they were small, but nothing was designed to scale.
Staff in different locations used different processes. New hires couldn't find documents. Leadership had no visibility into what was happening across the organization. They knew they needed to fix this before growing further, but didn't know where to start.
They needed a roadmap that would support their growth—identifying which systems to keep, what to change, and how to structure technology so it scales with their organization.
We assess, analyze, design, and plan—so you have a clear roadmap and the confidence to move forward.
We start by understanding exactly where you are today. What systems do you have? How are they actually being used? Where are the security gaps? This gives us the complete picture we need to recommend the right path forward.
We identify where technology is failing to support your operations, where systems don't talk to each other, and how your technology stack compares to sport and recreation industry standards.
We design your technology future—a clear roadmap with priorities, timelines, and reasoning. You'll know what to implement, when to implement it, why it matters, and how systems will work together.
Strategy without execution planning is just a document. We prepare you for implementation—identifying who will be affected, what obstacles to expect, and how to transition smoothly to Tactical Solutions if you choose to proceed.
Executive presentation deck for leadership buy-in, a detailed report and playbook you can reference during implementation, and an interactive roadmap workshop where we walk through findings and recommendations together.
Whether you need expert guidance to implement yourself, or end-to-end partnership from strategy through execution, we meet you where you are.
Quick Start Option
For organizations who: Want expert guidance and a clear roadmap they'll implement themselves (or with their internal team).
Outcome:
You walk away with clarity, a plan, and confidence in your next steps. You'll know exactly what to do, in what order, and why it matters.
Comprehensive Option
For organizations who: Want end-to-end support from strategy through implementation and adoption—a true partner who stays with you.
Outcome:
You get a true partner who stays with you from planning through execution and beyond. We don't just hand you a document—we help you implement it, train your team, and ensure lasting success.
Assess & Plan
Build & Implement
Train & Sustain
Strategic Partnership clients flow seamlessly through all three solution areas—from assessment to implementation to adoption. But you can enter at any point that makes sense for your organization.
We're not typical IT consultants. We bring three things others don't.
We know sport and recreation inside and out—facility management, program delivery, registration challenges, seasonal staff turnover, compliance requirements. We speak your language and understand your constraints.
We've designed tailored M365 solutions for rec-specific problems—facility inspections, document chaos, team communication, KPI tracking, strategic execution. We know what works and what doesn't in your world.
We don't tell you to rip out Xplor or ActiveNet. We show you how to make M365 work alongside your recreation software—using the right tool for the right job. Your tools should work in unison, not compete.
"Keep participant registration and program management in Xplor/ActiveNet—that's what it's built for. But move contract documentation, task management, staff communication, facility inspections, and reporting into M365 where they belong. Stop trying to make one system do everything."
Let's start with a Strategic Assessment and build a clear roadmap for your technology future. Whether you implement it yourself or partner with us for the full journey, you'll finally have the clarity and confidence to move forward.
Start Your Strategic Assessment